Accounts Receivable

Get paid faster and eliminate the stress of chasing overdue invoices. We manage your entire accounts receivable process—from invoice creation and delivery to payment tracking, customer follow-up, aging reports, and account reconciliation. By proactively monitoring outstanding receivables, identifying collection issues early, and resolving discrepancies, we help improve cash flow while ensuring your financial records remain accurate and up to date.

Accounts Receivable Services Available

customer setup & Management

Create and maintain customer profiles.
Set up payment terms and billing preferences.
Organize customer contact information.
Track tax-exempt customers, if applicable.

Payment processing

Record customer payments.
Match payments to open invoices.
Process credit card and ACH payments.
Apply customer credits and overpayments.

Collections Support

Send payment reminders.
Prepare customer statements.
Identify chronically late-paying customers.
Assist with collection strategies while maintaining positive customer relationships.

Month-End Procedures

Review open recivables.
Verify invoice accuracy.
Reconcile Accounts Receivable balances.
Prepare reports for financial statements.

Invoice Management

Create and send professional invoices.
Schedule recurring invoices.
Apply sales tax where required.
Attach supporting documents or purchase orders.
Verify invoice accuracy before sending.

Accounts Receivable Management

Monitor outstanding invoices.
Maintain the Accounts Receivable Aging Report.
Track overdue balances.
Follow up on past-due invoices.
Document customer communications.

Account Reconciliation

Reconcile customer accounts.
Research payment discrepancies.
Resolve unapplied or duplicate payments.
Process customer refunds or credit memos.

Cash Flow Insights

Identify overdue accounts before they become collection issues.
Forecast incoming cash.
Monitor Days Sales Outstanding (DSO).
Improve invoice turnaround time.
Reduce outstanding receivables.

Why Outsource Your Accounts Receivable?

Outsourcing your accounts receivable gives you the expertise and structure of a dedicated AR department — without the expense of hiring, training, and managing in-house staff or the added costs of employee benefits, payroll taxes, and overhead.

At The Modern Ledger, you gain more than someone who sends invoices. You gain an experienced financial professional who understands the processes behind the numbers. I help ensure invoices are sent promptly, clients are followed up with professionally, records remain organized, and your accounts receivable process supports strong financial reporting and cash flow management.

I know that software is only one part of the equation. The real value comes from having someone who can recognize collection issues early, ask the right questions, and help prevent cash flow gaps before they become serious problems.

Get paid faster and more consistently: Regular invoicing and timely follow-up keep cash flowing in without you having to chase it yourself.
Reduce stress around money conversations: We handle the follow-up professionally so you don’t have to have awkward conversations with clients.
Maintain a professional image: Structured, consistent communication reinforces your credibility and makes clients more likely to pay on time.
Save time and focus on your work: Every hour spent managing invoices and chasing payments is an hour away from the work that actually grows your business.
Gain accurate, up-to-date records: Clean AR records make budgeting, forecasting, and decision-making much easier.

Common Questions About Accounts Receivable

How do you handle overdue invoices?

We start with a review of your current aging report to understand what’s outstanding and how long it has been overdue. From there, we send professional follow-up communications on a consistent schedule — reminders, second notices, and escalation emails as needed. You stay informed throughout, and nothing goes out without your awareness of the process.

Will you contact my clients directly?

Yes, with your permission and within boundaries you set. We communicate professionally and represent your business with care. You determine the tone and escalation level, and we keep you updated on all activity.

How will I know what’s been paid?

You’ll receive regular updates that summarize what’s been collected, what’s still outstanding, and any accounts that need your attention. Through the cloud-based tools we use, you can also log in anytime to see a clear, current picture of your receivables.

Why should I outsource accounts receivable instead of keeping it in-house?

Outsourcing AR brings specialized focus and proven processes without adding payroll or management responsibilities. You benefit from consistent attention to detail, reliable follow-up, and systems that can grow with you — while you stay focused on running your business.

Email: tmlbookkeepinginfo@gmail.com
Phone: (317) 771-1487
Hours: Monday–Thursday, 10am–6pm EST